It fills me with dread when I receive an email for a meeting that lasts more than an hour. Why would a meeting last for an hour, unless it’s a workshop or a detailed design meeting and if it was – stop calling it a meeting.
What’s worse to get an email booking in a meeting at 5pm, I wouldn’t mind if it was a final-end-of-day get together but it turns to be a project initiation or kick-off session.
Apparently the Centre for Economics and Business Research reported that office workers feel that half the time they spend in meetings is wasted based on spend an average of four hours per week in meetings.
A number of tips that are mentioned include :
1. Reviewing time need in the meeting and reduce if necessary
Consider running meetings like a ‘Scrum‘
2. Keep the size of the meeting small
There is no need to invite all your mates to the meeting.
3. Determine the possible outcomes from the meeting before your begin and share them
This will prevent wasting time.
4. Call it what it is
If it’s a meeting call it a meeting, if it’s a workshop or brain-storming session, don’t.
5. Don’t attend if you haven’t prepared
Have you ever thought about the word ‘meetings’ – are they places where you get to meet people you don’t know, I guess we should just call them ‘updates’ or ‘progress’ …